City eyes firm to collect emergency services fees from nonresidents
By Ted Schnell • BocaJump | Feb. 22, 2012
Among the new fees the Elgin City Council approved in advance of the 2012 budget were a set aiming to recover the costs of emergency services provided to nonresidents.
The council tonight will be asked to award a contract to Fire Recovery USA LLC to recover the city’s costs for fire and rescue efforts incurred by nonresidents.
BocaJump will be on hand to provide live-blog coverage of the City Council, which meets at 6 p.m. as a committee of the whole and ay 7 p.m. for its regular meeting. Both meetings will be in the City Council Chambers in City Hall.
The ordinance reflects the reasoning that some people benefit from municipal emergency services even though they are not residents and therefore do not pay municipal taxes. The ordinance allows the city to recover costs of fire department responses to such events as crashes, fires, hazardous materials spills and water incidents involving nonresidents. The ordinance also can be used specifically to target Elgin residents who intentionally cause an emergency, city officials said in November. The ordinance labels these billable costs “mitigation fees.”
Under the proposal, Fire Recovery USA LLC would receive 18 percent of the fees it collects on behalf of the city, much of which the city anticipates would be paid by insurance companies.
Following are the agendas for the City Council’s meetings tonight.
ELGIN CITY COUNCIL COMMITTEE OF THE WHOLE MEETING
6 p.m. Wednesday, Feb. 22, 2012 | City Council Chambers
► Call to Order
► Roll Call
► Approval of Minutes of Previous Meeting — Feb. 8, 2012
► Special Presentations and Reports
A. Strategic Planning Process Update
► Initiatives and Other Items
B. Consideration of Proposed Modifications to Ordinance 2.52.010 Changing the Command Structure of the Elgin Police Department (Cost Neutral)
OBJECTIVE: Provide for a more effective way of structuring the management of the police department.
RECOMMENDATION: Approve the proposed reorganization to the police department’s command structure and authorize adoption of an ordinance consistent with that proposal.
C. Consideration of RFP 11-064, Contract with Fire Recovery USA, LLC for the Recovery of Funds from Fire and Rescue Efforts (Expenditure recovery)
OBJECTIVE: Establish and implement a program to collect mitigation fees for the deployment of certain emergency services within Elgin for services provided and/or rendered by the fire department.
RECOMMENDATION: Award a contract to Fire Recovery USA, LLC for the recovery of funds from fire and rescue efforts.
D. Consideration of Intergovernmental Agreement with South Elgin & Countryside Fire Protection District to Provide Dispatch Services ($55,000 revenue)
OBJECTIVE: Provide emergency dispatch services for the South Elgin & Countryside Fire Protection District.
RECOMMENDATION: Approve staff to enter into negotiations and generate an intergovernmental agreement with South Elgin & Countryside Fire Protection District for their emergency dispatch services.
E. Consideration of Board of Local Improvements Setting of a Time and Place for Bidding Special Assessment Area V (No Cost to the City)
OBJECTIVE: Provide an open and public reading of bids by the Board of Local Improvements.
RECOMMENDATION: Proceed with the opening and public reading of the Special Assessment Area V bids by the President of the Board of Local Improvements on March 21, 2012.
F. Consideration of Amendment No. 5 to the Engineering Services Agreement with Transystems Inc. for the 2012 Central Business District Streetscape and Watermain Project ($590,800)
OBJECTIVE: Improve, maintain and enhance the water main, streetscape and pavement infrastructure of Spring Street between Kimball Street and Division and Dexter Street between Douglas and Center Street.
RECOMMENDATION: Approve Amendment No. 5 to the existing Engineering Services Agreement with Transystems Inc. to provide design for streetscape and water main and construction administration for water main at a fee of $590,800.
G. Consideration of Local Agency Agreement for Federal Participation with the Illinois Department of Transportation for the Kimball Street LAPP Resurfacing Project (No Cost to the City)
OBJECTIVE: Maintain and enhance the community’s infrastructure by upgrading the riding surface on Kimball Street and on the Kimball Street Bridge.
RECOMMENDATION: Approve Local Agency Agreement to provide $500,000 federal participation on the City’s Kimball Street LAPP Resurfacing.
H. Consideration of Amendment No. 1 to Engineering Services Agreement with Engineering Enterprises, Inc. for the Kimball Street LAPP Resurfacing Project ($93,600)
OBJECTIVE: Improve, maintain and enhance the pavement infrastructure of Kimball Street between State Street and Dundee Avenue.
RECOMMENDATION: Approve Amendment No. 1 to the existing Engineering Services Agreement with Engineering Enterprises, Inc. to provide construction administration for a fee of $93,600.
I. Consideration of Amendment Agreement No. 1 with Hampton Lenzini and Renwick on the Center and Seneca Street Rehabilitation and Water Main Project ($245,965)
OBJECTIVE: Improve water main, sanitary, storm and pavement infrastructure on Center and Seneca Streets and on several adjacent side streets.
RECOMMENDATION: Amend the current professional services agreement with Hampton Lenzini and Renwick to add construction administration services for $245,965.
J. Consideration of Purchase of Service Agreement with Elgin Chamber of Commerce ($275,000)
OBJECTIVE: Contract with the Elgin Area Chamber of Commerce to provide economic development services including small businesses assistance, business retention outreach and foreign trade initiatives through “sister city” and other similar programs.
RECOMMENDATION: Approve the purchase of services of agreement for economic development services with the Elgin Area Chamber of Commerce.
► Announcements from Council
► Announcements from Staff
► Executive Session
K. Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act
L. Setting of a Price for Sale or Lease of Property Owned by the Public Body - Exempt Under Section 120/2(c)(6) of the Open Meetings Act
► Adjournment
ELGIN CITY COUNCIL REGULAR MEETING
7 p.m. Wednesday, Feb. 22, 2012 | City Council Chambers
► Call to Order
► Invocation — Pastor Mark Ahrens, New Covenant Fellowship
► Pledge of Allegiance
► Roll Call
► Minutes of Previous Meeting — Feb. 8, 2012
► Communications
Daina DeNye Promotion Proclamation
► Recognize Persons Present
1. 12-002 Oaks Club Lift Station Abandonment ($91,218)
OBJECTIVE: Provide a gravity sanitary sewer to bypass an existing lift station, which will then be abandoned.
RECOMMENDATION: Approve the execution of the contract with Marc Kresmery Construction for $91,218.
2. 12-003 Golf Chemical Supplies ($122,829)
OBJECTIVE: Consider a bid for granular fertilizer, specialty chemicals and seed for turf grass management at the city’s golf courses.
RECOMMENDATION: Approve and award the bid to the lowest responsive bidders as outlined in Attachment A.
3. 12-007 Center and Seneca Street Rehabilitation and Water Main Project ($1,847,258)
OBJECTIVE: Improve water main, sanitary, storm and pavement infrastructure on Center and Seneca Streets and on several adjacent side streets.
RECOMMENDATION: Award the Center and Seneca Street Area Street Rehabilitation bid to Triggi Construction Company, Inc. of West Chicago for $1,847,258.
► Other Business
1. Consideration of Petition 07-12 Requesting Final Plat Approval of Randall Point Business Park Resubdivision Number 1; Property Located at 1385 & 1401 Madeline Lane (Lots 1 and 6), by Pancor Construction and Development, LLC., as Applicant and Randall Point Business Center as beneficiary of trusts know as numbers 14571 and 14576 as Owner.
2. Resolution Approving Final Plat for Randall Point Business Park Resubdivision No. 1 (1385 and 1401 Madeline Lane - Lots 1 and 6)
3. Consideration of Petition 09-12 Requesting a Conditional Use in the CC1 Center City District, to Permit the Establishment of a Motorcycle Dealership; Property Located at 227 DuPage St., by Brian Martin for SHG LLC, as Applicant, and KMA Holdings LLC, as Owner.
4. Resolution Authorizing Execution of an Agreement for Energy Consulting Services with Independent Energy Consultants Inc.
5. Resolution Authorizing Execution of an Agreement with the Cook County Assessor’s Office for Access to Geographic Information System
6. Resolution Authorizing Execution of a Downtown Business Loan Interest Subsidy Program Agreement with THKFL Inc. (216 Prairie St.)
► Consent Agenda: The City Council considers consent agenda items to be routine and noncontroversial and will enact them by one motion and one roll call vote with no separate discussion unless individual items first are removed from the consent agenda for discussion and action afterward.
1. Resolution Accepting for Ownership and Maintenance the Public Improvements in Providence Unit 3D Subdivision
2. Resolution Authorizing Execution of an Intergovernmental Agreement with the East Dundee and Countryside Fire Protection District for Automatic Fire and Emergency Medical Services
3. Resolution Releasing Certain Executive Session Minutes of the City Council of the City of Elgin
4. Resolution Appointing Members to Various Boards and Commissions
5. Resolution Authorizing Execution of a Purchase of Services Agreement with the Downtown Neighborhood Association of Elgin for Economic Development Services
6. Ordinance Abating the Annual Tax for 2011 for General Obligation Corporate Purpose Bonds, Series 1996A
7. Ordinance Abating the Annual Tax for 2011 for General Obligation Corporate Purpose Bonds, Series 1997A
8. Ordinance Abating the Annual Tax for 2011 for General Obligation Refunding Bonds, Series 2001A
9. Ordinance Abating a Portion of the Annual Tax for 2011 for General Obligation Refunding Bonds, Series 2001B
10. Ordinance Abating a Portion of the Annual Tax for 2011 for General Obligation Refunding Bonds, Series 2003
11. Ordinance Abating the Annual Tax for 2011 for General Obligation Corporate Purpose Bonds, Series 2003A
12. Ordinance Abating a Portion of the Annual Tax for 2011 for General Obligation Corporate Purpose Bonds, Series 2004A
13. Ordinance Abating the Annual Tax for 2011 for General Obligation Refunding Bonds, Series 2004B
14. Ordinance Abating the Annual Tax for 2011 for General Obligation Refunding Bonds, Series 2005A
15. Ordinance Abating the Annual Tax for 2011 for General Obligation Corporate Purpose Bonds, Series 2005B
16. Ordinance Abating the Annual Tax for 2011 for General Obligation Corporate Purpose Bonds, Series 2006A
17. Ordinance Abating the Annual Tax for 2011 for General Obligation Corporate Purpose Bonds, Series 2007
18. Ordinance Abating a Portion of the Annual Tax for 2011 for General Obligation Corporate Purpose Bonds, Series 2008A
19. Ordinance Abating the Annual Tax for 2011 for General Obligation Refunding Bonds, Series 2008B
20. Ordinance Abating a Portion of the Annual Tax for 2011 for General Obligation Corporate Purpose Bonds, Series 2010A
21. Ordinance Abating the Annual Tax for 2011 for General Obligation Refunding Bonds, Series 2010B
22. Ordinance Abating a Portion of the Annual Tax for 2011 for General Obligation Refunding Bonds, Series 2010C
23. Ordinance Abating the Annual Tax for 2011 for General Obligation Corporate Purpose Bonds, Series 2011
24. Ordinance Regarding Abating a Portion of the Annual Tax for 2011 for Refunding and Corporate Purpose Bonds City Council Agenda – February 22, 2012 Page 4
25. Ordinance Providing for the Issuance of $14,650,000 General Obligation Refunding Bonds, Series 2012, of the City of Elgin, Kane and Cook Counties, Illinois, and Providing for the Levy and Collection of a Direct Annual Tax for the Payment of the Principal of and Interest on Said Bonds
26. Ordinance Amending Chapter 6.06 of the Elgin Municipal Code, 1976, as Amended, Entitled “Alcoholic Liquor Dealers”
► Miscellaneous Business
1. Minutes for Various Boards and Commissions
a. Building Commission May 9, 2011
b. Cultural Arts Commission January 9, 2012
c. Heritage Commission January 3, 2012
d. Liquor Commission January 11, 2012
e. Parks and Recreation Advisory Board November 29, 2011
f. Elgin Retiree Health Insurance Trust Fund November 7, 2011
g. Zoning and Subdivision Hearing Board December 7, 2011 and January 4, 2012
h. Committee of the Whole Minutes for January 11, 2012
i. City Council Minutes for January 11, 2012
2. Disbursement Report
► Announcements
Next Special Committee of the Whole Strategic Planning Meeting: 8:30 a.m. Friday, Feb. 24, 2012, at Hawthorn Hills Nature Center, 28 Brookside Drive
Next Committee of the Whole Meeting: 6 p.m. Wednesday, March 7, 2012, in the City Council Chambers
Next Regular Elgin City Council Meeting: 7 p.m. Wednesday, March 7, 2012, in the City Council Chambers
► Adjournment
The city of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact the Human Resources Department at 1-847-931-6076 or TT/TDD 1-847-931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.
