Engineering pact for Special Assessment Area V on agenda
By Ted Schnell • BocaJump | Nov. 1, 2011
The Elgin City Council this week will consider a $318,975 engineering services agreement with URS Corporation in anticipation that the reconstruction of four city streets will proceed as part of a special assessment district.
BocaJump will be on hand to provide live-blogging coverage of the council’s committee of the whole meeting at 6 p.m. and its regular meeting at 7 p.m. Wednesday, Nov. 2. Both meetings will be in the City Council Chambers in City Hall.
Elgin Chief Financial Officer Colleen Lavery said Monday approval of the agreement coincides with the city filing the assessment roll for Special Assessment Area V with the circuit court, which will begin a legal process of 60 days, which allows those on the roll to contest the district. After the 60 days are up, Lavery said the city then would have to address any challenges through the legal system.
She noted that the special assessment area has received support from some of the pertinent property owners, while others have opposed it. Having City Council approval of the engineering services agreement with URS Corporation now will expedite the project if it receives court approval to proceed. The Special Assessment Area V project involves the reconstruction of Erie Street, Illinois Avenue, Van Nostrand Place and Willard Avenue, which have substandard pavement, lack storm sewers, curbs, gutters and sidewalks.
Under a special assessment, the property owners would pay for the work based on the frontage their properties have on the improved streets, with payments attached to the property tax bill.
The City Council agenda for tonight’s meeting is below the Cover It Live box beneath this story.
ELGIN CITY COUNCIL | Committee of the Whole meeting
6 p.m. Nov. 2, 2011 | City Council Chambers
► Call to Order
► Roll Call
Approval of Minutes of Previous Meeting – Oct. 26, 2011
► Special Presentations and Reports
A. Golf Fund Update
► Initiatives and Other Items
B. Consideration of Agreement with Carlucci Hospitality for Food and Beverage Service at Porter's Pub ($586,600)
OBJECTIVE: Hire a qualified food vendor to operate Porter's Pub at Bowes Creek Country Club.
RECOMMENDATION: Approve the agreement with Carlucci Hospitality in the amount of $586,600.
C. Consideration of Amendment No. 1 to the Engineering Services Agreement with URS Corporation for the Special Assessment Area V Project ($318,975)
OBJECTIVE: Provide additional design and construction administration necessary to improve four city streets to current standards.
RECOMMENDATION: Amend the existing engineering services agreement with URS Corporation to add construction administration and fee of $318,975.
D. Consideration of Amendment No. 1 to the Engineering Services Agreement with Baxter and Woodman, Inc. for the North McLean Resurfacing Project ($12,350)
OBJECTIVE: Authorize funding for additional engineering services and material testing to ensure proper construction.
RECOMMENDATION: Amend the existing engineering services agreement with Baxter and Woodman to add additional construction administration and fees of $12,350.
E. Consideration of Sole Source Agreement with Smith Ecological Systems for Slaker and Feeder Replacement at Airlite Street Water Treatment Plant ($124,300)
OBJECTIVE: To replace the lime slaker and feeder at the Airlite Street Water Treatment Plant to provide the city with the ability to soften the water.
RECOMMENDATION: Award a sole source contract for the purchase of a lime slaker and feeder to Smith Ecological Systems in the amount of $124,300.
F. Consideration of Proposed Ordinance Establishing Mitigation Rates for Certain Fire Emergency Services (No Cost to the City)
OBJECTIVE: Recover the costs for providing certain fire emergency services to non-Elgin residents.
RECOMMENDATION: Adopt proposed ordinance establishing mitigation rates for certain fire emergency services that create additional operating demands on the fire department.
G. Consideration of Proposed Ordinance Regulating Automatic Fire Alarm Dialers (No Cost to the City)
OBJECTIVE: Eliminate the installation or use of fire alarm systems that automatically dial any city fire department telephone line or 9-1-1 for emergency service response.
RECOMMENDATION: Adopt the proposed ordinance amendment that will require the disconnection of elevator automatic fire alarm dialers.
► Announcements from Council
► Announcements from Staff
► Executive Session
H. Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open Meetings Act
I. Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the Open Meetings Act
► Adjournment
ELGIN CITY COUNCIL | Regular meeting
7 p.m. Nov. 2, 2011 | City Council Chambers
► Call to Order
► Invocation/Moment of Silence
► Pledge of Allegiance
► Roll Call
► Minutes of Previous Meeting – Oct. 26, 2011
► Communications
• Moose 100 Year Anniversary
• Recognize Persons Present
► Bids - None
► Other Business
1. Consideration of Petition 24-11 Requesting an Amendment to PAB Planned Area Business District Ordinance Number G42-07, to Allow a Health Fitness Facility with Accessory Child Care, Tanning, and Sauna Services as a Permitted Land Use; Property Located at 623 South Randall Road; by Elgin Realty Partners, LLC, as Applicant, and Owner
► Consent Agenda: The City Council considers consent agenda items to be routine and noncontroversial and will enact them by one motion and one roll call vote without separate discussion unless the item first is removed from the consent agenda and considered separately immediately after approval of the consent agenda.
1. Resolution Accepting for Ownership and Maintenance Certain Public Improvements in the Bowes Creek Country Club Phase I Subdivision
2. Resolution Accepting for Ownership and Maintenance the Public Improvements in Providence Unit 2A Subdivision
3. Resolution Setting Forth the Schedule of City Council Meetings for 2012
4. Ordinance Amending Chapter 2.40 of the Elgin Municipal Code, 1976, as Amended, Entitled “Fire Department”
► Miscellaneous Business
1. Minutes for Various Boards and Commissions
a. Emergency Telephone System Board Aug. 18 and Sept. 15, 2011
b. Foreign Fire Insurance Tax Board July 13, 2011
c. Committee of the Whole Minutes for October 12, 2011
d. City Council Minutes for October 12, 2011
► Announcements
• Next Special Committee of the Whole meeting: 1 p.m. Friday, Nov. 11, in the City Council Chambers
• Next Committee of the Whole meeting: 6 p.m. Wednesday, Nov. 16, in the City Council Chambers
• Next regular meeting of the Elgin City Council: 7 p.m. Wednesday, Nov. 16, in the City Council Chambers
► Adjournment
The city of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact the Human Resources Department at 1-847-931-6076 or TT/TDD 1-847-931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.
