By Ted Schnell • BocaJump | Jan. 25, 2012
The Elgin City Council tonight will consider sealing a deal with Friends of Lords Park Zoo, a group that has raised funds and will donate labor toward installing a new fence around the park’s bison pen.
BocaJump will be on hand to provide live-blog coverage of the meeting.
Assistant City Manager Rick Kozal said Monday that the new fence represents a net cost to the city of just $35,048, although the City Council will be asked to award a $52,048 bid to Rock Valley Fence for the project. Kozal said the Friends of Lords Park Zoo have raised $17,000 for the project and have agreed to donate about $8,100 in labor toward the fence’s installation.
The council’s full agenda continues beneath the Cover It Live box below.
ELGIN CITY COUNCIL COMMITTEE OF THE WHOLE MEETING
6 p.m. Jan. 25, 2012 | City Council Chambers
► Call to Order
► Roll Call
► Approval of Minutes of Previous Meeting - January 11, 2012
► Items also on Council Agenda
► Special Presentations and Reports
A. Sensible Salting Presentation Initiatives and Other Items
B. Continued Discussion Concerning the 2011 Senior Citizen Property Tax Rebate Program ($825,000)
OBJECTIVE: To provide senior citizens with property tax relief by authorizing the final payment for this program
RECOMMENDATION: It is recommended that the City Council approve the Senior Tax Rebate Program for 2011 at an estimated cost of $825,000 and conclude the program.
C. Discussion of Fire Alarm Systems
D. Discussion of Business License
E. Consideration of Grand Victoria Casino Market Demand Study for Multipurpose Facility and
Entertainment Complex (No Direct Cost to the City)
OBJECTIVE: Hire a consultant to perform a market demand study to determine the feasibility of expanding the Grand Victoria Casino with a multi-purpose facility and entertainment complex.
F. Road Maintenance Program Management Services with Wills Burke Kelsey and Associates ($344,650)
OBJECTIVE: Effectively manage maintenance programs.
RECOMMENDATION: Approve the agreement with Wills Burke Kelsey and Associates for Program Management Services in the amount of $344,650.
G. Consideration of Renewal of Sole Source Motorola Infrastructure Maintenance Agreement ($284,650)
OBJECTIVE: Maintain the operational readiness of the Emergency Radio Communications System telephony infrastructure, as well as the command and control systems of Elgin’s weather warning siren network.
RECOMMENDATION: Renewal of sole source Infrastructure Maintenance Agreement with Motorola to maintain the Emergency Communications Infrastructure in the amount of $284,650.
H. Consideration of Cultural Arts Commission 2012 Grant Award Recommendations ($35,320)
OBJECTIVE: Distribute grant funds to local arts organizations to support arts programming in the community.
RECOMMENDATION: Approve the funding of the grant awards in the total of $35,320 to:
Organization / Event / Amount
Ballet Folklorico, annual Dance Performance, $3,465
Elgin Children’s Chorus, Boy’s Power Sing Concert, $1,855
Elgin Choral Union, Fiesta! Programs and Concert, $5,017
Elgin Theatre Company, Theatrical production, $1,530
Elgin Youth Symphony, Arts and Minds Concert, $6,475
Heartland Voices, Life’s Cycles Concert, $5,950
Independent Players, Three Theatrical Productions, $4,650
Janus Theatre, Summer Rep Theater Festival, $6,378
I. Consideration of Service Agreements with Independent Fitness Contractors ($94,000)
OBJECTIVE: Provide quality fitness instruction, personal training and massage therapy for patrons of The Centre.
RECOMMENDATION: Approve the service agreements with four independent fitness contractors for services at The Centre in 2012 in the amount of $94,000.
J. Consideration of Agreement with Stern Consulting, Inc. for Phase IV 311 Project Assistance ($59,710)
OBJECTIVE: Develop a 311 call center to transform city services and engage the public.
RECOMMENDATION: Award a contract for 311 consulting services to Stern Consulting Inc. in the amount of $59,710.
K. Consideration of Amendment to Vehicle Seizure and Impoundment Ordinance (No Cost to the City)
OBJECTIVE: Amend the City’s Vehicle Seizure and Impoundment Ordinance to Conform with a New State Statute.
RECOMMENDATION: Adopt an Ordinance Amending the City’s Vehicle Seizure and Impoundment Ordinance.
L. Consideration of Proposed Changes to Policy and Programming of the 2012 Special Events Season (No Cost to the City)
OBJECTIVE: Enhance city sponsored and community based special event activities to enhance the quality of life for citizens.
RECOMMENDATION: Approve the 2012 Special Events schedule and policy and programming changes.
M. Consideration of Business Retention and Jobs Creation Agreement with A&R Logistics ($21,000)
OBJECTIVE: Enter into a business retention and job creation incentive agreement with a business planning to expand and create up to 29 jobs in the downtown.
RECOMMENDATION: Approve the business retention and job creation incentive agreement with A&R Global Logistics in a not to exceed amount of $21,000.
► Announcements from Council
► Announcements from Staff
► Executive Session
N. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act
► Adjournment
ELGIN CITY COUNCIL REGULAR MEETING
7 p.m. Jan. 25, 2012 | City Council Chambers
► Call to Order
► Invocation - Bruce Strom Administer Justice
► Pledge of Allegiance
► Roll Call
► Minutes of Previous Meeting – January 11, 2012
► Communications
- Black History Family Festival Day Proclamation
- Assistant Chief Mike Baker Retirement Proclamation
► Recognize Persons Present
► Bids
1. 11-056 Lords Park Bison Fence ($35,048 net cost)
OBJECTIVE: Provide a new enclosure system for the bison exhibit at the Lords Park zoo.
RECOMMENDATION: Approve contract with Rock Valley Fence in the amount of $52,048 (Friends of Lords Park Zoo are contributing $17,000).
► Other Business
1. Consideration of Petition 31-11 Requesting a Conditional Use in the PCF Planned Community Facility District, to Permit the Establishment of a Preschool Center; Property Located at 195 Nesler Road, by Good Shepherd Evangelical Lutheran Church, as Applicant and Owner
► Consent Agenda: The City Council considers all consent agenda items routine and noncontroversial and will be enacted by one motion and one roll call vote without discussion unless that item is removed from the consent agenda. It then will be considered separately immediately after approval of the Consent Agenda.
1. Resolution Approving Change Order No. 1 and Final in the Contract with Landmark Contractors, Inc. for the 2009 Central Business District Streetscape Improvements Project (Phase III)
2. Resolution Approving Change Order No. 1 and Final in the Contract with Landmark Contractors, Inc. for the 2010 Central Business District Streetscape Improvements Project (Phase IV)
3. Resolution Naming Various City Parks
4. Resolution Authorizing Execution of a Settlement Agreement with The Continental Insurance Company Regarding the Waterford Subdivision Performance Bonds (Neighborhood 5 and Neighborhood 6)
5. Ordinance Amending Chapter 3.20 Entitled “Planning and Development Commission” and Repealing Chapter 3.22 Entitled “Zoning and Subdivision Hearing Board” of the Elgin Municipal Code, 1976, as Amended
6. Ordinance Amending Title 19, Entitled “Zoning” of the Elgin Municipal Code, 1976, as Amended
7. Ordinance Amending Ordinance No. G1-10 Granting a Conditional Use for an Amended Planned Development (401 Summit Street, 455 and 459 North Gifford Street)
8. Ordinance Amending Chapter 6.06 of the Elgin Municipal Code, 1976, as Amended, Entitled “Alcoholic Liquor Dealers”
► Miscellaneous Business
1. Minutes for Various Boards and Commissions
a. Board of Fire & Police Commissioners October 13, 2011
b. Board of Health April 11, 2011 and October 24, 2011
c. Cultural Arts Commission November 14, 2011
d. Human Relations Commission November 1, 2011
e. Foreign Fire Insurance Tax Board October 11, 2011
f. Liquor Commission December 7, 2011
g. Zoning and Subdivision Hearing Board December 7, 2011
h. Committee of the Whole Minutes for December 21, 2011
i. City Council Minutes for December 21, 2011
2. Telecommunications Tax Report
3. Disbursement Report
► Announcements
- Next Committee of the Whole Meeting: 6 p.m. Wednesday, Feb. 8, 2012, City Council Chambers
- Next Regular Elgin City Council meeting: 7 p.m. Wednesday, Feb. 8, 2012, City Council Chambers
► Adjournment
The city of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact the Human Resources Department at 1-847-931-6076 or TT/TDD 1-847-931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.
